Document Retention Policy

American Friends of LIBI

This Document Retention Policy identifies the record retention responsibilities of staff, volunteers and members of the board of directors for maintaining and documenting the storage and destruction of the documents and records of  American Friends of LIBI (“AFL”), a tax-exempt nonprofit organization.

The organization’s staff, volunteers, members of the board of directors and committee members are required to honor the following rules:

1. Paper or electronic documents indicated under the terms for retention will be transferred and maintained by the organization’s designated records administrator;
2. All other paper documents will be destroyed as soon as practicable;
3. All other electronic documents will be deleted from all individual computers, databases, networks, and back-up storage as soon as practicable;
4. No paper or electronic documents will be destroyed or deleted if pertinent to any ongoing or anticipated government investigation or proceeding or private litigation; 
5. No paper or electronic documents will be destroyed or deleted as required to comply with government auditing standards; and
6. Governing Documents (e.g., articles, bylaws), Board and committee minutes, audited financial statements and Form 990 filings shall be maintained permanently or at least as long as legally required.

 

For any questions related to this or other AFL policies, please Contact Us